Finance Manager

Job Number: 413

External Description:

Lead the client finance team to perform client finance operation, including project budgeting, margin assessment, project setup, managing billing, work-in-progress, accounts receivables, etc.
·       Maintain accountability for proper forecasting, accounting, and recording of client billings and revenue, consistent with agency policies
·       Drive client revenue forecast and alignment with Sales Pipeline Tool Data, together with the New Business Operation point of contact.
·       Work closely with business team and regional FP&A team to support monthly forecasting and annual budgeting exercise.
·       Manage the related issues and taking appropriate actions on WIP and client deposit, accounts receivables and collections.
·       Ensure written client agreement is obtained (via contract, letter of agreement, signed scope of work, etc.) for all work and are appropriately archived and classified.
·       Assist in monitoring and review of client contributions and over-servicing and work with business team to identify and address issues on specific projects and clients
·       Assist team with timely and accurate completion of timesheets and expense reports
·       Support business team in review of project pricing and budget as required, perform contribution margin assessment prior to project execution.
·       Partner with account teams in pricing client proposals, responding to Requests for Proposals/Information and developing budgets
·       Facilitate negotiation of client and vendor contracts between clients/vendors, account staff/senior management and legal department, including full review of all business terms
·       Partner with Resource Manager to support the use of resource management tool to identify potential instances of over-or-under-utilization, and actively work with client leads to address related issues and promote profitability.
·       Ad hoc analysis and reporting for management as required from time to time

·       Review general ledger and prepare journal entries/monthly reconciliations
·       Analyze monthly financial statements for accuracy and explain significant variances to budget or forecast.
·       Review and analyze monthly dashboard and management performance report to identify potential issue to flag for management attention and actions.
·       Complete quarterly financial checklist
·       Assist in maintenance of resource and hiring tracker in support of hiring decision making and assessment

 

Qualifications and Education Requirements
·       Written communications in English and Japanese
·       Experience with PeopleSoft (Oracle) or similar ERP system
·       Bachelor’s Degree or Diploma in Accounting or Finance
·       5 years of experience in finance or accounting required, Professional services industry/Public relations and/or advertising Agency experience preferred
·       Experience with parent company reporting preferred

skills and attributes
·       Discretion as there will likely be sensitive information and figures discussed
·       Well organized with strong time management skills and attention to detail, take initiative and follows through on multiple projects and juggle conflicting priorities in a fast-paced environment
·       Effective communication skills with individuals at all levels of the organization
·       Accurate and attentive to detail
·       Sound analytical thinking, planning, prioritization, multi-tasking and execution skills
·       Proficiency with Microsoft Excel (vlook ups and pivot tables)
·       A positive attitude, willingness to be flexible, desire to contribute to team objectives

Job Number: 413

Community / Marketing Title: Finance Manager

Location_formattedLocationLong: Tokyo, Tokyo JP