Executive Assistant

Job Location: Tokyo

Key Responsibilities:

• -Manage the daily schedule of the Executive; coordinate domestic and international travel and process expense reports.
• -Anticipate the Executive’s needs and proactively assemble the appropriate people and resources to solve problems.
• -Provide support in the preparation for meetings.
• -Manage contacts for Executive, proactively understanding who they are, which have priority and keep track of communication needed for priority contacts
• -Field incoming requests; exercise strong judgment and discretion with highly confidential information.
• -Lead, drive and execute on various team events, socials, offsite meetings, etc.
• -Work cross-functionally to ensure communication is efficient and clear between teams.
• -Coordinate logistics for visitors. 

Duties:
-3+ years experience of preferably the work with communication and coordination
-Proven ability to interact in a professional manner with Customers, Prospects, Board Members, and Internal Team
-Experience with web-based scheduling and collaboration tools
-Extensive experience with arrangement of complex schedules and logistics, at times, across multiple time zones
-Ability to work on multiple projects, lead priorities and accurately set expectations
-Time management skills and attention to detail
-Ability to quickly learn new tools and technologies; Interest and experience in using technology and the Internet to improve work efficiency
-Expectation of complete confidentiality on all business matters
-Ability to effectively communicate and collaborate with a diverse range of people and job functions
-Excellent verbal and written communication skills
-Ability to remain energetic and positive in a fast-paced and demanding environment
-Entrepreneurial spirit and desire for constant improvement
-Proficient working with Microsoft Office Suite, Office 365 is a plus