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Associate Sourcing Lead (Procurement)

Location: Tokyo, Tokyo JP


Job Number: 499

External Description:

Job#1).   ASSOCIATE SOURCING LEAD (Procurement)
Job Description:
  • Reporting to the APAC Head of Indirect Procurement located in Singapore.
  • Drive Local Procurement Initiatives in line with the Regional or Global Category Strategy and support the business in managing sourcing activities.
  • Analyze and calculate costs of procurement and suggest methods to decrease expenditure so that the company can invest in growth and people. Leads the strategy/planning for the finding of cost-effective deals and suppliers. 
  • Embed procedures, priorities, schedules, surveillance, and coordination of all Procurement actions. Resolves vendor problems, issues or complaints, through negotiation and tactful communication to secure mutually beneficial resolution.
Job Duties and Responsibilities:
  • Drive Local Initiatives and support the business in managing sourcing activity as per defined category strategy.
  • Support the set-up and the execution of all Regional Project at a local level.
  • Monitor market dynamics and communicate changes that affect internal client needs.
  • Support Key Suppliers relationship management locally.
  • Help track budgets and efficiencies.
  • Facilitate communication between local key suppliers and category leads.
  • Support local new supplier set-up and administrative activities.
  • Build new suppliers’ partnerships in order to bring innovation to the business.
  • Negotiate with external vendors to secure advantageous terms.
  • Approve the ordering of necessary goods and services.
  • Finalize purchase details of orders and deliveries.
  • Support the contracting part of all services in scope.
  • Perform risk management for supply contracts and agreements.
  • Control spend and build a culture of long-term saving on procurement costs.
  • Recommend changes to policies or procedures in order to improve operations, such as changing what supplies are kept or how
    to improve recordkeeping.
  • Issues structured request for information / proposals / quotes (RFx) to selected suppliers.
  • Incorporates the right form of contract and pre-contract documentation into an RFP.
  • Pre-qualifies suppliers’ capabilities against identified business needs.
  • Understands in market opportunities of Collaborative Sourcing and coordinates the process.
  • Takes the lead role in low risk supplier negotiations.
  • Uses all available levers to negotiate the best possible terms and conditions with the suppliers.
  • Drive the selection making process working closely with the stakeholders on the of a decision matrix.
  • Plans new supplier implementation.
Supplier Relationship Management
  • Initiating and exploring business and partners/vendors appetite and willingness to participate in an SRM project and ability to sell rationale to senior internal stakeholders to sponsor such programs.
  • Uses Supplier Reviews to identify potential areas of non-compliance.
  • Works with Suppliers to ensure compliance and documents evidence.
  • Identifies emerging compliance issues and put in place appropriate actions to manage them.
  • Support workshops organization with suppliers and stakeholders to identify potential areas for improvement.
  • Manages own risk assessment and mitigation processes, with business stakeholders and suppliers, tracking progress to demonstrate reduced risk.
  • Explains the common factors cause problems with continuity of supply of goods and services.
  • Describes and show evidence of basic supplier qualification.
Some skills/experience needed for this role:
    • • English and Japanese professional proficiency
      • Proven working experience as a Procurement professional.
      • Proficient in standard ERP software (Oracle is a plus).
      • Excellent analytical, problem solving and organizational skills.
      • Ability to work independently and handle multiple projects.
      • Customer-oriented individual with the ability to establish strong leadership and interact effectively with internal and external
      • Strong analytical support including forecasting, budgeting and analysis for decision making for assigned area.
      • Strong guidance regarding planning and analysis requires interaction with APAC Regional team, GM/CM and other business
      • Excellent written and oral communication skills as well as demonstrated ability to present to senior level internal and external
      executives. Excellent skills in engagement and communication with stakeholders and ability to work effectively in cross functional
    • and regional teams. Prepares and delivers clear, well-organized presentations. Involves the right people to obtain needed
      information; Accurately identifies business partner requirements.
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Job Number: 499

Community / Marketing Title: Associate Sourcing Lead (Procurement)

Location_formattedLocationLong: Tokyo, Tokyo JP

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